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Stages of a Digital Project

The service model identifies seven stages for developing collections-based projects. These stages are not necessarily sequential but do build upon preceding stages. Read the chart from the bottom up to see how each layer requires support from those below.
Click on a stage to review details.
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Project stage: Presence

Key activities related to this stage: Enabling presentation of content to users; supplementing content with interpretive or other related information; facilitating input from users.
Responsible parties: Content provided by PI and research assistants. Technical advising and hosting infrastructure typically provided by SAS Computing and the Libraries. Development may in some cases come from SAS Computing staff; in other cases from contract workers paid through grant funding. Museum staff will build and host electronic archives, collections and exhibits related to their interests.

Project stage: Delivery

Key activities related to this stage: Preparing content for delivery; compressing to web-ready formats; provisioning servers, databases or other resources for delivery; importing content to delivery systems; exposing content for interchange through other protocols (RSS, Atom, ORE, etc.).
Responsible parties: University Museum or Penn Libraries through KE EMu or DLA-D.

Project stage: Discovery

Key activities related to this stage: Provide search functions on catalogs of the Libraries or Museum catalogs, and Search Engine Optimization (SEO) formatting.
Responsible parties: University Museum or Penn Libraries through KE EMu or DLA-D.

Project stage: Repository

Key activities related to this stage: Archival storage for digital objects; "original" quality, unedited; stored in formats intended for preservation, not distribution.
Responsible parties: Typically University Museum or Penn Libraries. University Museum will hold materials related to objects and archives in their collections. Penn Libraries will provide repository for digital objects and the scholarly output of Penn researchers.

Project stage: Metadata

Key activities related to this stage: Defining metadata standards; tagging objects.
Responsible parties: Metadata standards will be established by the organization (Libraries or Museum) holding the object records. Typically, the PI or their research assistants will tag specific objects.

Project stage: Content Acquisition

Key activities related to this stage: Scanning, digitizing, photographing or building new digital objects; obtaining permission to use objects created by others; obtaining release statements from subjects in photographs or recordings.
Responsible parties: Will depend on the nature of the material. Some project PIs and their research assistants will generate new materials (field recordings, photographs, data, etc.), often with advice or assistance from SAS Computing. Some projects will acquire content through a web interface as an ongoing component of the project. Objects held in existing collections (e.g., manuscripts, artifacts) are typically digitized by the collection owner for a fee. PIs are responsible for obtaining and documenting rights for usage. Penn Libraries can provide advice about intellectual property issues.

Project stage: Project Management

Key activities related to this stage: Refining mission and scope; identifying resources; managing workflow.
Responsible parties: Typically collaborative between SAS Computing, Libraries and/or the Museum. Primary responsibility will vary at different stages of project development. Faculty may start by contacting professional staff at any of these groups, who are then responsible for identifying relevant partners from the other organizations and coordinating an initial assessment of project requirements.